Tips For Buying An Office Copier On A Tight Budget And Saving Money On Its Use
When you don't need to print copies with a lot of graphics, choosing the right office copier can be difficult because you don't want to buy more features than you need and waste money. Office copiers can be expensive, so you probably want to cut corners where you can. Talk to your copier sales professional and let them know how you intend to use the copier and they can help you match your needs with the right model. Here are some tips for buying a copier when you have a tight budget and how to save money when you use it.
Features To Look For In A Budget Copier
You'll probably want a black and white copier when you want the least expensive option. A black and white copier costs less upfront and the ink is less expensive to buy. One thing you'll want to note is the ongoing cost of the copier you select. Some machines have a low upfront cost, but the replacement ink is costly. It could be less expensive for you in the long run to buy a more expensive copier and then pay less for the refills over the years.
When you don't have a high demand for a copier, things like printing speed and other features a busier office might need may be unimportant to you. A basic copier should handle your needs perfectly when you have a small office. However, you want to consider everything the machine will do. For instance, a multi-function model could be ideal since it scans, copies, and faxes to take care of multiple office needs.
Practices That Save Money When Using Your Copier
Your employees should understand that personal copying is not allowed and that office copying should be kept to a minimum. Instruct employees to save digital documents to a PDF file for digital storing and sharing when possible. If the copier you choose has the feature, you can scan copies and then share them by email so you don't have to print hard copies. Printing on both sides of the paper and printing with wider margins also helps cut down on the amount of paper you have to use.
There are so many options available in office copiers that you won't have any problem finding one that fits your budget and does everything you want it to. The key is to understand the differences between copiers, and the best way to do that is to let a professional guide you toward making the right purchase so you don't have to spend a lot of time comparing different models. For more information, check with a company that has copiers for sale.